Privacy Policy

Effective Date: 25 June 2025
Company: Payroll Flows Ltd (United Kingdom)

At Payroll Flows, we value your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect the information you provide to us when you use our services or visit our website.

1. Who We Are

Payroll Flows is a UK-based payroll services provider. We act as the data controller for the personal information we collect and process.

2. Information We Collect

We may collect the following types of personal data:

  • Contact details: name, email address, phone number, company name

  • Employment & payroll details: salary, tax information, bank account (for payroll services)

  • Technical data: IP address, browser type, operating system, referral sources

  • Usage data: how you interact with our website

3. How We Use Your Information

We use your data to:

  • Deliver payroll services to you or your organisation

  • Process payments and generate payslips

  • Communicate with you regarding our services

  • Comply with legal and regulatory obligations

  • Improve our website and services

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal data only when we have a lawful basis to do so, including:

  • Your consent

  • To fulfil a contract

  • Compliance with a legal obligation

  • Legitimate business interests (provided your rights do not override these)

5. Sharing Your Information

We do not sell your data. We may share your data with:

  • HMRC and other government bodies (as required by law)

  • Third-party service providers (e.g. software, hosting) under strict confidentiality agreements

  • Professional advisors (e.g. accountants, legal advisors)

6. International Transfers

Some of our partners or service providers may store or process your data outside the UK or EEA. Where this occurs, we ensure appropriate safeguards are in place.

7. Data Retention

We retain your personal data only for as long as necessary:

  • For payroll: up to 6 years after the end of employment

  • For client records: up to 7 years for tax and legal compliance

8. Your Rights (UK GDPR)

You have the right to:

  • Access your data

  • Correct inaccurate data

  • Request data deletion

  • Restrict or object to processing

  • Data portability (receive your data in a common format)

  • Withdraw consent at any time

To exercise these rights, email us at: [your email, e.g. support@payrollflows.co.uk]

9. Security

We implement appropriate technical and organisational measures to protect your personal information from loss, misuse, or unauthorised access.

10. Cookies

Our website may use cookies to enhance your browsing experience. You can manage your cookie preferences via your browser settings. For full details, please see our [Cookie Policy].

11. Links to Other Sites

Our website may contain links to other websites. We are not responsible for their privacy practices. We recommend reading their policies before submitting any personal data.

12. Updates to This Policy

We may update this Privacy Policy occasionally. Any changes will be posted on this page with a revised date.

13. Contact Us

If you have questions or concerns about how we handle your data, contact:

Payroll Flows Ltd
Email: [your email address]
Registered in England and Wales
Company No: [your company number]