Terms and Conditions

Effective Date: 25 June 2025
Company: Payroll Flows Ltd (United Kingdom)

These Terms and Conditions govern your use of the Payroll Flows website and services. By accessing or using our website or engaging our services, you agree to be bound by these terms. If you do not agree, please do not use our services.

1. Introduction

Payroll Flows Ltd (“we”, “our”, “us”) provides payroll management services to businesses across the UK. These Terms apply to all users, clients, and visitors of our site and services.

2. Use of Services

You agree to use our services only for lawful purposes. You must not:

• Use the service in any way that breaches any applicable laws or regulations

• Submit false, misleading, or fraudulent information

• Attempt to gain unauthorised access to our systems or interfere with our operations

3. Client Responsibilities

Clients are responsible for providing accurate and up-to-date information, including:

• Employee data (e.g. salaries, hours worked, deductions)

• Company details

• Payment authorisations and approvals

We are not liable for errors or delays resulting from incorrect or incomplete data submitted by the client.

4. Fees and Payment

All fees for services will be agreed upon in writing. Payment terms include:

• Monthly or annual billing cycles

• Invoices payable within 14 days

• Late payments may result in suspension of services and/or additional charges

We reserve the right to revise our pricing with 30 days’ written notice.

5. Data Protection and Confidentiality

We take your data privacy seriously. All personal and payroll data will be handled in accordance with our [Privacy Policy] and applicable UK data protection laws (UK GDPR).

We maintain strict confidentiality over all information shared with us.

6. Intellectual Property

All content on our website (text, logos, graphics, software) is owned by Payroll Flows Ltd and is protected by copyright and intellectual property laws. You may not copy, reproduce, or distribute our content without our prior written permission.

7. Limitation of Liability

To the fullest extent permitted by law, Payroll Flows shall not be liable for:

• Any indirect, incidental, or consequential damages

• Any loss of profits, data, or business opportunities

• Delays or errors due to inaccurate information provided by the client

Our liability in any matter is limited to the total fees paid to us for the affected service.

8. Termination

We reserve the right to suspend or terminate services:

• If payment is overdue

• If you breach these Terms

• If we reasonably believe your actions could harm our business or reputation

You may also terminate your services with us at any time by providing 30 days’ written notice.

9. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of those sites.

10. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the UK courts.

11. Changes to Terms

We may update these Terms and Conditions from time to time. Any changes will be posted on this page with a revised effective date. Continued use of our services after changes constitutes acceptance of the updated Terms.

12. Contact Us

If you have any questions about these Terms and Conditions, please contact us at:

Payroll Flows Ltd
Email: [your contact email]
Registered in England and Wales
Company No: [your company number, if applicable]